外貿英語函電pdf

① 外貿函電範文包括詢盤、發盤、換盤、接受

1.
Dear Mr. Li,
Your firm has been recommended 1 to us by the Dickson Electrics Company, with whom we have done business for many years.
We are interested in your Electric Typewriters for use in offices and shall be glad if you will send us a of your illustrated catalogue 2 and current price list.
Yours sincerely,
Susan Block
Manager
A Reply
Dear Ms Block,
We welcome you for your enquiry of Fed. 1 and thank you for your interest in our commodities. We are enclosing 3 some copies of our illustrated catalogues and a price list giving the details you asked for.
We trust that you will agree that our procts and price appeal to 4 the most selective buyer. And we also allow a proper discount 5 according to the quantity ordered.
Thank you again for your interest in our procts. We are looking forward to your order and you may be assured 6 that it will receive our prompt and careful attention.
Yours truly
2.
Dear Mr. Lu,
We have noticed from your advertisement 1 in www.Chinaprocts.com.cn 2 that you export large quantities of cushions 3 to European market.
Being specialized in this line for a long time, we are well connected with 4 many customers in our country. At present, we are interested in back cushion fine in quality and low in price. It will be highly appreciated if you could send us some brochures and samples for our reference and quote 5 your lowest price on CIF basis including our 3% commission 6 .
Should your goods prove satisfactory and price be found competitive 7 , you may expect substantial 8 orders from us.
We are looking forward to your early reply.
Yours faithfully
A Reply
Dear Mr. Bean,
We warmly welcome your enquiry of April 4 and thank you for your interest in our cushions.
We are enclosing samples and price list of back cushions giving the details you asked for. We feel confident that you will find the goods both excellent in quality and reasonable in price.
Best regards,
Yours sincerely

② 外貿英語函電翻譯，謝謝

感謝貴方於六月十日的來信，信中提到提供3000打標題下的貨物，按照普通條款CRF溫哥華每件35美元。
但是很抱歉，我們的最終用戶感覺貴方報價過高並且與現行的市場水平脫節。一些信息表明貴方的價格比印度的起始價格高出20%。
我們很清楚中國產品的質量要更好一些，但價格是在不應差距如此之大。鑒於此，我方是在無法說服最終用戶接受貴方價格，因為以更低的價格購買質量與貴方相似的產品並非難事。
為促成交易，我們電表最終用戶提出還盤如下，希望月底能得到貴方確認：
CRF2％溫哥華每件26美元，價格條款如六月10日來信所定。
我們提出如此還盤是鑒於我們長期的業務聯系。由於市場正在衰退，我們期望貴方仔細考慮我們的還盤，並早日傳真告知是否接受。

③ 英語翻譯 外貿函電 謝謝

Thanks for your counteroffer about the green tea on Sep. 13, 2007. But we are sorry that we cannot accept your requirement for the 10% discount. Actually we have acquired a lot of orders at the price we quoted, that means our quotation is reasonable. We can hardly get profit if the price is lowered by 10%.
Therefore, we hope you can think over our offer and conclude a transaction on a win-win base.

④ 外貿英語函電范翻譯

Dear sirs:
We have learned your name and address from the Internet and learned that you are one of the leading exporters in the apparel instry.
We are interested in your item for MS1201 men's pajamas (MEN 'S DORM PANT), I hope you can send the details to men's pajamas, including price and color, and provide us with samples of different colors of the number, so that we can understand the quality and price of your procts.
If your prices and quality are attractive, we will place an order with you.
We look forward to your early reply.

⑤ 外貿英語函電範文

一、中英文函電範文對照
1、外貿函電:回信
外貿函電:回信（英文版） Dear Mr. / Ms,
Thank you for your letter conveying congratulations on my appointment. I wish also to thank you for the assistance you have given me in my work and look forward to better cooperation in the future.
Sincerely
外貿函電:回信（中文版） 尊敬的先生/小姐，
感謝你來信對我的任命表達的祝賀。我也感謝您對我的工作給予的支持，並期望未來能有更好的合作。 誠摯的
2、外貿函電：回復投訴
外貿函電：回復投訴（英文版） 20 May 2000 Kee & Co., Ltd 34 Regent Street London, UK Dear Sirs:
Thank you for your letter of 20 May referring to your order no.252. We are glad to hear that the consignment was delivered promptly.
We regret, however, that case no.46 did not contain the goods you ordered. We have investigated the matter and find that we did make a mistake in putting the order together.
We have arranged for the correct goods to be dispatched to you at once. The relevant documents will be mailed to you as soon as they are ready.
Please keep case no.46 and its contents until called for by our agents who have been informed of the situation.
We apologize for the inconvenience caused by our error. Yours faithfully, Tony Smith Chief Seller
外貿函電：回復投訴（中文版） ——先生:
多謝五月二十日有關第252號定單的來信。得悉貨物及時運抵，感到高興。
有關第46號箱錯運貨物一事，在此向貴公司致歉。經調查，發現裝運時誤將貨物同放，所以有此錯失。
該缺貨已安排即時發運，有關文件准備好後會立即寄出。
錯運的貨物煩請代存，本公司已知會代理商，不日將與貴公司聯絡。 因此失誤而引致任何不便，本公司深感歉意。

⑥ 英語函電翻譯

Dear Sirs or Madam,

Have a nice day!
It』s our great honor that we got your infos.
We avail ourselves of this opportunity to write to you and see if we can establish business relations with you.This corporation is specialized in handling the export business in electronic proct, which sell well in various countries.
Should any of the items be of interest to you,please let us know as soon as possible.We shall be glad to send you quotations and samples upon receipt of you enquiries.
I really enjoyed meeting you, let』s keep in touch.And I would greatly appreciate hearing from you soon.
Thanks and Best regards.
Yours faithfully,
XXX

應該說意思與你上面給的意思基本一致，我相信這樣OK了，我是做外貿的~`！
對了，如果你要告訴他你的聯系方式，可以可以這樣：
You can contact the following with us:
Tel :
Fax :
E-mail:
MSN:

⑦ 外貿英語函電電子書txt全集下載

外貿英語函電 txt全集小說附件已上傳到網路網盤，點擊免費下載：

⑧ 外貿英語函電

外貿英語函電Business English correspondence；English Correspondence on Foreign Trade

外貿英語函電輔導用書English Business Correspondence Reference Book

《外貿函電》串講資料
Lesson2
Expanding our business擴展業務
Remain to be保持
be suppose to do something估計會
remain to be保持做
be acceptable to sb 被某人接受
quote sb at the price of 報最低價
have a good market銷路很好
deal in 從事…生意
enquire for sth＋goods詢盤
enquire of ＋（質量、數量、規格等等）詢盤
make an enquiry for sb詢盤
detail in sth 某物的詳細信息
be in receipt of sth(已收到)一旦收到
upon receipt of(沒收到)一旦收到
replace sth for sth 用某物代替某物
acquaint with sth 是某人熟悉
competitive for sth 某物具有競爭性
by airmail通過航空郵寄
in accordance with根據

lesson3
on …basis以…為基礎
as requested 根據你方要求
as per your request根據你方要求
on request 根據你方要求
provide with提供
insist on doing堅持做某事
in cash用現金支付
in ＋price付款
at ＋具體數額付款
on the market在市場上
be well-known for以…出名
by tax用傳真的方式
out of stock不能供應、缺貨
at buyer』s option根據買方的選擇
as follows如下
in e course及時的
offer for＋未報價的商品
offer of＋已報價的商品
inform of通知某人
under separate cover另寄
at early date盡早
referring to關於

lesson4
acceptable to sb被某人接受
shipment will be effected發貨
in one』s favour以某人為利益
refer to參考
available for export可提供出口的貨物
introctory price優惠期價格
subject to…doing以…為准
much as盡管
as regards有關
as follows如下
offeror發盤人
offeree受盤人
in that case在那種情況下
in case如果
in this case在這種情況下
expire on someday某日到期
valid for someday某日到期
request to do要求做

lesson5
in triplicate一式三份
establish porforma開立形式發票
enquire for sth＋商品的名稱
enquire about＋商品的性質
in advance提前
in comformity with與某事一致
in line with 與某事一致（用於商品的價格）
take advantage of利用

lesson 7
original order原訂單
low the price降價
let alone更不用說
in line with價格與…一致
out of line with…價格與…不一致
acknowledge感謝
for your information需要告知你
come to terms成交
conclude a deal成交
go through處理
regular order長期的訂單
execute order執行訂單
fulfill order執行訂單
have no choice，but to do something別無選擇做某事
look into仔細檢查
place order with somebody向某人下訂單
but for如果
confirm doing確認做某事
call for something要求
consignment貨物

lesson8
confirm an order確認訂單
make alternation in an order修改訂單
additional order增加訂單
modify an order修改訂單
cancel an order取消訂單
large/heavy/extensive order大訂單
fax an order傳真訂單
ince to do 引誘去做某事
at your request應你的要求
on request應你的要求

lesson 9
keep as stock留作庫存
in stock有存貨、現貨
sth sb sastisfactory to sb
sth satisfy sb
sb satisfied with sb
on thirty day』s approval三十天的試銷期
repeat order續訂單
sth be load on board…某物已被裝上船
leave for開往
leave of開出
at one』s expense由某人支付
at one』s cost由某人支付
for one』s account由某人支付
arrange（make ）immediate shipment(delivery)盡早裝船、發貨
arrange prompt shipment盡早裝船
bring down price降價
result in產生作用或效果
result from發生的原因
used to do something經常做某事
have the pleasure of doing something樂意做某事
have pleasure in doing something樂意做某事
owning to heavy commitments由於太忙
to the extend of擴大
much to our regret非常抱歉

lesson10
sale season銷售季節
enclosed is our latest catalogue隨函復寄的是…
back order未交付的訂單
as you know 正如你方所知道的
keep sb updated with隨時告知
double effort to do something雙倍努力做某事
anticipate doing期望做某事
expect to do something期待做某事
take a delivery of goods發貨
deliver your goods immediately立即發貨
big sale暢銷
to accept order接受訂單
to entertain order接受訂單
with the least possible delay毫不耽擱
attend to somebody/something照顧、關照某人（某事物）
in charge of somebody/something處於控制或支配地位

Lesson 11 Terms of payment
1 、clean collection 光票托收
2 、Coincide with =in compliance with =comply with=in conformity =in accordance with =in line with (只用於價格) =conform to
3 、in local area . in usual practice
4 、It is economical to do sth
5 、be meant to do =plan to do
6 、waste on sth
7 、insist/suggest/request/require/recommend sb (should ) do
8 、draw on sb at 30 day』s sight
9 、make an exception to do
10 、in the amount of 數量達到數額 amount to 總、共
11 、T/T telegraphic transfer 電匯
12 、sight draft 即期匯票time draft 遠期匯票
13 、關於：with regard to =regarding to =as regards
14 、on basics
15 、we will draw on you a documentary draft at sight through our bank on collection basics .我們將通過銀行以托收的方式用跟單即期匯票向你方索款。
16 、at the conversion rate
Lesson 12 credit
1 、conclude a deal =come to the term
2、sb be satisfied with sth
Be beneficial/satisfactory /acceptable /workable/sensitive to sb
3 、such being the case ,we would ask you change the terms of payment to D/A 60 days .60天的承兌付款交單
4 、have no objection to do sth
5 、involve sb into /in sth
6 、expend sale
7 、operating in a very competitive market
Lesson 13 L/C Establishment
1 、To ensure smooth execution of sth
2 、establish /open /issue the credit
3 、L/C under contract NO.xxx 在第幾號向下的合同
On checking with our bank 經過我們銀行的核查
4 、Due to sth =owing to 由於
Be e to do sth 准時做
5 、rush to establish the credit 趕快
6 、our payment is to be effected by confirmed , irrevocable sight L/C.(L/C payable by draft at sight)
7 、The L/C valid for negotiation in China until the 15th day after shipment but within the validity of this credit .
8 、expire on
Lesson 14 L/C amendments
1、 on going through /over
2、 expedite the shipment=make prompt shipment
3、 we find it impossible to advance the shipment ahead of schele
4、 shipping particulars /details發貨詳情
5、 shipping /shipment date
6、 sail for開往sail from 開出
7、 Please extend the shipment date of your L/C to October 15 and validity to October.
8、 Amend … to read 「…」
Lesson 15 urge shipment
1 、urge immediate/prompt shipment
Effect /arrange shipment for the goods
Sth be ready for shipment
Shipping advice/instruction
2 、referring to 參照
3 、up to the present moment ,up to now ,up till now ,so far 主句用現在完成時
4、 captioned contract
5 、be in urgent need of sth =need sth urgently
6 、press/urge sb to do sth 敦促
7 、remind sb of sth
8 、file /lodge /register a claim with sb for sth
Lesson 16 shipping instruction and advice
1 、China Commodity Inspection Bureau中國商品檢驗局
2 、survey report 檢驗報告
3 、Should this trial order prove satisfactory to our customers. we can assure you that repeat orders in increased quantities will follow shortly .
4 、sth have been shipped via/ex S/S「Browick」
5 、estimated time of departure/dispatch/arrival
6 、take delivery of the goods 提貨
Make delivery of the goods 發貨
Lesson 17 insurance
1、 insure=cover v 投保 insurance =coverage n 險別/種
2、 insure …against …with =cover (goods) against (risk) with company 向。。為。。保。。險種
3、 cover/arrange insurance for …against with向。。為。。保。。險種
4、 Please insure the shipment for 110% of the invoice value
5、 franchise 免賠率
6、 claims are payable only for that part of the loss above 5%.只賠償高於百分之五的那一部分損失
7、 由你方支付 at your cost /for your account /at your expense
8、 FPA 平安險 WPA /WA 水漬險 All risks 一切險TPND偷貨、提貨不著險 Leakage Risk 滲漏險 Shortage Risk 短量險 Breakage Risk 破碎險
Lesson 18 Complaints
1 、complain/make complaint about sth with sb
2 、be one』s fault
3 、as an alternative
4 、promotional price 促銷價
Lesson 19 Claims
1 、improper /insufficient packing
2 、a thorough examination confirmed 經過仔細檢驗證實
3 、On the basis of …
4 、be responsible for
5 、let sb down
6 、short –weight 短重short-delivered 短交 short-landed 短卸
Lesson 20 Settlement of Claims
1 、settle a claim for sth with sb 理賠
2 、look into 調查
3 、be determined to do sth
4 、be subjected to
5 、launch a new proct
6 、prevent the repeat of such accident 防止類似事件再次發生
7 、bring into attention 提請注意

⑨ 外貿函電的外貿函電

英文:foreign correspondence
就是有著國際貿易關系的雙方由於彼此的業務往來而產生的信件，但在信息化高度發達的今天，該信件並不局限於紙質信件，也可以是電子郵件、傳真或MSN。
外貿函電最常用的內容：建立業務關系、詢盤、發盤、回復、銷售合同、包裝、保險、賠償、仲裁等。
外貿函電基本要求：主題明確，內容簡潔，語言精煉，表述完整。
外貿函電的格式：有固定的語言、習慣用法和常用句型。
外貿函電的語氣：各部分語氣。開發信、詢盤回復一般要客氣，表達感謝；平常業務聯系要細心、信任；催促付款要緊急而不失禮貌；客戶索賠要理解、給予足夠的解釋和說明。 一、Courtesy 禮貌
語言要有禮且謙虛，及時地回信也是禮貌的表現。
例如：
We have received with many thanks your letter of 20 May, and we take the pleasure of sending you our latest catalog. We wish to draw your attention to a special offer which we have made in it.
You will be particularly interested in a special offer on page 5 of the latest catalog enclosed, which you requested in your letter of 20 May.
二、Consideration 體諒
寫信時要處處從對方的角度去考慮有什麼需求，而不是從自身出發，語氣上更尊重對方。
例如：
「You earn 2 percent discount when you pay cash. We will send you the brochure next month. 」就比 「We allow 2 percent discount for cash payment. We won't be able to send you the brochure this month.」 要好。
三、Completeness 完整
一封商業信函應概況了各項必需的事項，如邀請信應說明時間、地點等，確忌寄出含糊不清的信件。
四、Clarity 清楚
意思表達明確，要注意：
（一）避免用詞錯誤：
例如：As to the steamers sailing from Hong Kong to San Francisco, we have bimonthly direct services.
此處bimonthly有歧義：可以是twice a month 或者once two month.故讀信者就迷惑了，可以改寫為：
1.We have two direct sailings every month from Hong Kong to San Francisco.
2.We have semimonthly direct sailing from Hong Kong to San Francisco.
3.We have a direct sailing from Hong Kong to San Francisco.
（二）注意詞語所放的位置：
例如：
1. We shall be able to supply 10 cases of the item only.
2. We shall be able to supply 10 cases only of the item.
前者則有兩種商品以上的含義。
（三）注意句子的結構：
例如：
1.We sent you 5 samples yesterday of the goods which you requested in your letter of May 20 by air.
2.We sent you, by air, 5 samples of the goods which you requested in your letter of May 20.
五、Conciseness 簡潔
（一）避免廢話連篇：
例如：
1.We wish to acknowledge receipt of your letter...可改為：We appreciate your letter...
2.Enclosed herewith please find two copies of...可改為: We enclose two copies of...
（二）避免不必要的重復：
（三）短句、單詞的運用：
Enclosed herewith----->enclosed
at this time----->now
e to the fact that----->because
a draft in the amount of $1000----->a draft for $1000
六、Concreteness 具體
七、Correctness 正確
常用客套語句?01.Please accept our thanks for the trouble you have taken.
有勞貴方，不勝感激。
02.We are obliged to thank you for your kind attention in this matter.
不勝感激貴方對此事的關照。
03.We tender you our sincere thanks for your generous treatment of us
in this affair.
對貴方在此事中的慷慨之舉，深表感謝。
04.Allow us to thank you for the kindness extended to us.
對貴方之盛情，不勝感謝。
05.We thank you for the special care you have given to the matter.
貴方對此悉心關照，不勝感激。
06.We should be grateful for your trial order.
如承試訂貨，不勝感激。
07.We should be grateful for your furnishing us details
of your requirements.
如承賜示具體要求，不勝感激。
08、It will be greatly appreciated if you will kindly send us
your samples.
如承惠寄樣品，則不勝感激。
09.We shall appreciate it very much if you will give our bid
your favorable consideration.
如承優惠考慮報價，不勝感激。
10.We are greatly obliged for your bulk order just received.
收到貴方大宗訂貨，不勝感激。
11.We assure you of our best services at all times.
我方保證向貴方隨時提供最佳服務。
12.If there is anything we can do to help you, we shall be more
than pleased to do so.
貴公司若有所需求，我公司定盡力效勞。
13、It would give us a great pleasure to render you a similar
service should an opportunity occur.
我方如有機會同樣效勞貴方，將不勝欣慰。
14.We spare no efforts in endeavoring to be of service to you.
我方將不遺餘力為貴方效勞。
15.We shall be very glad to handle for you at very low
commission charges.
我方將很愉快與貴方合作，收費低廉。
16.We have always been able to supply these firms with their
monthly requirements without interruption.
我方始終能供應這些公司每月所需的數量，從無間斷。
17.We take this opportunity to re-emphasize that we shall, at all
times, do everything possible to give you whatever information
you desire.
我們藉此機會再此強調，定會盡力隨時提供貴方所需的信息。
18.We are always in a position to quote you the most advantageous
prices for higher quality merchandise.
我們始終能向貴方提供品質最佳的產品，報價最為優惠。
19.This places our dealers in a highly competitive position and
also enable them to enjoy a maximum profit.
這樣可以使我方經營者具有很強的競爭力，還可獲得最大的利潤。
20.We solicit a continuance of your confidence and support.
懇請貴方繼續給予信任，大力支持.
外貿英語函電範文
Foreign Economic Relations & Trade Committee of What City
Address: 地址略-------
Tel: 電話號碼略Fax: 傳真號碼略________
To: Ms Jaana Pekkala, Consultant for China Swiss Organization for Facilitating Investments Fax: +41-1-249 31 33
Total pages of this fax: 2
_________________________
Dear Ms Jaana Pekkala,
We understand from The Swiss Business Guide for China that your organization is helping Swiss firms in seeking opportunities of investing in China and business cooperating with Chinese partners. To establish business relations with your organization and attract Swiss companies' investment here in What, We write to introce our city, the city of What, as one of the open cities in Liaoning Province, China and also ourselves, Foreign Economic Relations & Trade Committee of What, as a What government initiative to facilitate business relationship with foreign companies.
Our committee provides advice and assistance to What firms seeking to export their services, goods to foreign areas and import goods and services abroad. We also assist Whatfirms in establishment of joint ventures and carry the proceres for examination and approval of joint ventures and foreign sole investment firms. Our Committee can provide What companies with information on the world market and specific commercial opportunities as well as organize trade missions, seminars and business briefings.
Our committee facilitates and encourages investment from other countries into targeted sectors of What economy and maintains active promotion of What through its network of contacts in domestic and abroad areas.
Nowadays, we are seeking foreign investment in the field of capital construction, such as improving of tap water system and highway construction. Also, we are setting up a tannery zone in Tong'erpu, the largest leather clothes procing and wholesaling base in North China. We invite Swiss companies with most favorable polices to set up their firms in any form on tanning, leather processing and sewage treatment.
Any information on investment projects into What and on business cooperation with firms in What is highly appreciated and will be pass on to anyone who have approached us with interest in similar project. You are also invited to our city for investigation and business tour.
Should you have any questions, please fell free to contact us.
Thank you for your attention and looking forward to your prompt reply.
Sincerely yours,
Qiming Di
Commercial Assistant
For Foreign Economic Relations & Trade Committee of What City 外貿函電包含商業書信及電報，電傳等
1、商業書信的撰寫
掌握商業書信的寫作規則，原理及結構形式。 完整的標題，恰當的稱呼，熟悉國際貿易中的英語術語，符合英語的語法特點，准確的表述，及時的回復。
2、電報，電傳
掌握電報電傳的種類，計費方法及組成。 一般分為普通電報和加急電報。按照國際電信聯盟的規定，電報計費方法如下： 電報中每一個字（word）， 包括姓名和地址均要收費，每封電報（包括姓名、地址、正文）至少是7個字，不足7個字的按7個字收費。 ?? 1997年10月1日起，國際商務電報實行「十碼作一」 的計費方法，既含1-10個字碼的自然字或組合 字（可根據意群由字母、數字、符號組成組 合字）按1個字計費。 1、建立業務關系
介紹進出口貿易的種類，步驟，掌握如何撰寫有關建立業務關系的函電。
2、詢價與答復
掌握進出口貿易的幾種基本價格條件，相關函電的撰寫，並熟悉詢價與答復的常用句型。
3、報盤與遞盤
掌握報盤中實盤與虛盤兩大種類，如何報盤與遞盤及相關函電的撰寫。
4、還盤，反還盤和接受
掌握還盤，反還盤的技巧， 了解什麽是有效的接受， 並掌握相關函電的撰寫及還盤，反還盤和接受的常用句型。
5、訂貨和簽約
了解訂貨單及合約一般包括事項，掌握相關函電的撰寫及訂貨和簽約的常用句型。
6、包裝
了解包裝的目的，形式，什麽是合理的包裝，及嘜頭，掌握相關函電的撰寫及包裝的常用句型。
7、裝運
了解裝運的種類，工具及提單，掌握相關函電的撰寫及裝運的常用句型。
8、支付與結算
掌握幾種常用的付款條件和結算方法，掌握相關函電的撰寫，及支付與結算的常用句型。
9、保險
了解風險和損失的種類，常用的保險條款及保單；掌握相關函電的撰寫，及保險的常用句型。
10、商檢
了解商檢的種類，商檢條款及商檢單；掌握相關函電的撰寫，及商檢的常用句型。
11、抱怨，索賠,理賠 及仲裁
了解相關知識，掌握相關函電的撰寫及常用句型。
12、代理，特殊貿易，經濟技術合作
了解相關知識，掌握相關函電的撰寫及常用句型。 在涉外經濟活動中，外貿函電具有聯絡業務、溝通交流的作用，作為一種常用的英語應用文體,對於國際貿易商進一步開拓國際市場、發展對外貿易更有著重要的促進作用。
外貿函電業務外貿函電融英語寫作與國際貿易業務知識於一體,主要培養學生對外貿信函的理解、翻譯和撰寫能力。外貿函電不同於普通信函,有其語言、內容、態度、格式方面的文體獨特特點，也要學習跨文化交際常識。因此,了解外貿函電的寫作基本要求與文體特點,掌握好書寫的原則和技能,才能更好地與外商進行交流洽談,為成功交易打下基礎。隨著辦公自動化與信息技術的發展，通過國際互聯網，在計算機間進行交換和自動化處理。廣泛的應用電子郵件交流信息，大大加快了信息傳播的速度，使用更加方便。? ?里我們介紹一種商務信函中最通用的格式－齊頭式。主要特徵就是每行均從左邊頂格寫，常常採用開放式的標點方式，即除了信文部分，其它部分在必要時才使用標點。信中各段落之間均空一行。
一、信頭二、編號（寫信人的名字縮寫）和日期三、封內地址四、事由五、稱呼六、開頭語七、正文八、結尾語九、結束語十、簽名十一、附件